Directory photos and the printed directory

Many churches print a directory each year with a photo of every family. The app helps you keep track of who has sent a photo, nudge the rest, and download everything for printing.

How families add their own photo

Families can add a photo themselves in My family & account → Family, under Household photo. They tap Choose a photo, then Save photo privately. The photo stays private to their household and the church office until they tap Share photo with members. JPG, PNG and WebP photos work.

Track who’s missing

1. Open Administration → Directory photos.
2. The top shows how many families are set, with a count for Have a photo, Use last year’s, No photo this year and Still needed.
3. Use Show to switch between Still needed, All families and the others.
4. Open a family to:
   • Send reminder: a notice on the phone of each adult in the family who has the app with notices on. It opens their family page.
   • Use last year’s or No photo this year, if that’s been decided.
   • Add a photo yourself, for example one from the photographer.

To remind everyone at once, tap Remind … families still needed, then tap again to confirm.

Some families can’t get a notice because no one there has the app with notices turned on. The page tells you how many. Catch them on Sunday or give them a call.

Choose who’s in the printed directory

In Administration → Members & households, open a household and then Printed church directory. Here you can set Include our household in the printed directory, a Latest time to call us, and maiden names. The office also sees Directory marks (office only). Tap Save printed directory details.

Families can change these for their own household too.

Download for printing

1. Open Administration → Members & households → Print directory.
2. Tap Download spreadsheet (.csv), or Download layout data (.json) if your printer asked for it.

The file holds private contact details. Keep it only on the church computer, and delete it once the directory is printed.

If something goes wrong

• “Choose a JPG, PNG, or WebP photo.” iPhone photos are sometimes HEIC. Export a JPEG copy first.
• “Choose a photo smaller than 12 MB.” Pick a smaller copy of the photo.
• The Send reminder button is greyed out. No one in that family gets notices, or they were already reminded in the last day.
• A family marked by mistake. Open them and tap Undo: still needed.