Serving schedules

Serving schedules show who is serving when: greeters, cleaning, sound, and anything else your church takes turns with. Every member can see them on the Serving schedules page. If you’re on a date, it also shows on your member home under My serving.

Before you start

• Only the secretary or webmaster (or whatever your church calls those roles) can add or retire schedules.
• The office and each schedule’s coordinators can fill in the dates.

Add a schedule

1. Go to Administration → Serving schedules.
2. Under Add a schedule, type a Title (for example, Greeters), choose the Usual day, and add a short description if you like.
3. Choose Add schedule.
4. Open the schedule’s card to add Instructions (one per line) and Other details. Members see these under How it works. Choose Save.

Retire hides a schedule from members but keeps its dates. Bring back restores it.

Fill in the dates

1. Open the Serving schedules page and find the schedule.
2. Choose Add a date.
3. Under Link people from the directory, type a name and choose Add next to the person. Linked people see the date under My serving. You can also type a name in Who is serving for someone who isn’t in the directory.
4. Add a Note if you like, then choose Add date.

To change or remove a date, choose Edit beside it.

The office can open Coordinators under each schedule to add the people who may edit that schedule’s dates.

When you can’t make your date

1. On the Serving schedules page, find your date under Your upcoming dates and choose Can’t make it?
2. Pick Someone takes my date or Trade dates (I take one of theirs).
3. Under Ask, choose one person or Anyone on this schedule. Add a note if you like, then choose Send request.

They get an alert in the app. The first person to say yes is put on the schedule, and you get an alert. “Anyone on this schedule” means the people on this schedule’s dates in the past year, plus its coordinators.

If your church copies a schedule to a Google Calendar, make changes in the app. Changes made in the Google Calendar are replaced.

If something goes wrong

• “There is already an entry on that date.” That date is already listed. Choose Edit on it instead.
• “You do not have permission to change this schedule.” Ask the office to make you a coordinator.
• Someone doesn’t see their date under My serving. They weren’t linked from the directory. Choose Edit and pick them under Link people from the directory.