Calendar events, requests and sign-ups

The church calendar shows members what’s coming up. Staff add events, members can suggest events, and you can take sign-ups for things like a fellowship meal.

Add an event (staff)

The secretary (or whatever your church calls the office role), the leadership team and the webmaster can do this.

1. Open Administration → Church calendar and tap New event.
2. Fill in Title, Details, Starts, and if you like Ends and Location.
3. Choose Status. Draft keeps it hidden. Published shows it to all approved members. Cancelled shows it as cancelled.
4. Audience label only describes who it’s for. It doesn’t hide the event from anyone.
5. Show on public website: choose Yes only for things visitors are welcome at. Visitors then see the title, details, location and time on the public Events page.
6. Tap Save event and confirm.

Take sign-ups

1. Under a saved event, open Sign-ups.
2. Tick Members can sign up from the calendar.
3. If you like, set Most people, when Sign-ups close, a question, and Things to bring (one per line; “Salad x 4” means four people can choose salad).
4. Tap Save sign-ups. The list of who’s coming appears below, with Download the list.

Members open the event on Calendar and use the Sign up section. They can change or cancel their own sign-up.

Event requests

Members can suggest an event under Request a calendar event / My requests on Calendar, then tap Submit for office review. It won’t show on the calendar until it’s approved.

The secretary and the webmaster review them at the top of Administration → Church calendar. Tap Approve & publish, or write a Reason if declining and tap Decline request. The member sees your reason in My requests.

Add the calendar to a phone

Members can open Add the church calendar to your phone on Calendar, or find it in My family & account → Notifications. Tap Get my calendar link, then Add to Google Calendar or Add to Apple Calendar (iPhone, iPad, Mac). Only event names and times are included. Each link is private, and Turn off my link stops it.

If something goes wrong

• An event doesn’t show for members. Check its Status is Published. Members may need to reload the calendar.
• “Check the dates and whether you already have 10 pending requests.” A member can have up to 10 requests waiting at once.
• “Enter a reason so the requester knows why it was declined.” Fill in Reason if declining first.
• The calendar on a phone isn’t updating. See Sunday troubleshooting.